View Statements

View Statements is the full list of statements in your books, from every bank feed and every file you have uploaded. Use it to look up a transaction, fix how one was classified, split a payment that covers several things, or export statements for your records or your accountant.

Find it under Statements → View Statements in the sidebar.

What you see

Three tiles sit at the top of the page:

Total statements: how many statements match your current filters.
Money in: the total of deposits and other incoming amounts in view.
Money out: the total of payments and other outgoing amounts in view.

Below them, each row shows the Date, Details (the bank’s description), Vendor, Bank Account, Amount, Type, Subcategory and COA (the account code from your Chart of Accounts), plus a Status and when it was Uploaded. Click most column headings to sort. Click an account code to see its main category and subcategory.

Statements waiting for an account

A statement joins this list only once it has an account. Statements still waiting for one are left out, but never silently: a banner at the top says how many, for example 3 statements not shown yet. Click Map them now to give them an account on Mapping Statements.

Filter statements

Use the bank account picker to show one account. All accounts shows everything. Unassigned shows statements that aren’t linked to a bank account.
Type in Search details… to search the bank’s description.
Click More filters to narrow by:
- Transaction date (from and to)
- Uploaded date (from and to)
- Amount
- Transaction type
- COA subcategory
- COA code
- Status

Active filters appear as chips under the filter bar. Click the X on a chip to remove that filter, or Clear to remove them all.

Edit a statement

Click the pencil icon on the row.
Change what you need:
- Subcategory or COA, to move the statement to a different account. Choosing one fills in the other.
- Type, the short label for the kind of transaction.
- Vendor, who the money went to or came from.
- Date, if your role allows changing dates.
Click the tick to save, or the X to cancel.

If the statement was already posted to your general ledger, its ledger entry is updated to match. Bokapsys also remembers your correction, so future imports with the same description are classified the same way.

Editing on this page changes just the one statement. To reclassify every statement with the same description in one go, use Review on Mapping Statements.

Renaming a vendor changes it everywhere

When you change a statement’s Vendor, Bokapsys renames that vendor on every other statement that has it, for example correcting AMZN Mktp to Amazon across your books. The confirmation tells you how many other statements were updated. Reconciled statements are never changed.

Fill in missing vendors

If some statements have no vendor, click Detect vendors at the top of the page. Bokapsys works out the vendor from each description and fills it in. For a large backlog it may ask you to run it again to continue with the rest.

Split a statement

One payment sometimes covers more than one thing, for example a single supplier payment for both stock and delivery. Splitting lets you give each part its own account.

Click the scissors icon on the row, or click the statement’s description.
In Split statement, enter a Description (optional; blank keeps the original), an Amount and a Subcategory for the part you are splitting off.
Click Add split line for each additional part.
Check the message at the bottom. It shows how much the original keeps and how much you are splitting off.
Click Split.

The original statement always keeps some of the amount. You can’t split off the whole thing. Split statements are marked in the list: the original shows a Split tag, and each part shows the same number with an arrow, so you can tell which statement it came from.

Post statements to the ledger

Statements reach your reports when they are posted, which means written to your general ledger. By default Bokapsys posts statements automatically once they are mapped. If you have set bank statements to post manually in Posting settings, they wait for you.

Whenever statements are mapped but not yet posted, a banner shows how many:

In manual mode it reads as unposted, with a reminder that reports may not reflect the latest data.
In automatic mode it says they are queued for automatic posting.

Either way you can:

Click View pending to see which statements are waiting.
Click Post Now, tick the statements you want, and post them straight away.

A few statements can’t be posted, and are shown with the reason:

A statement mapped to a cash account would count the money twice, so it is kept out. Reclassify it to its real account.
A statement dated before the opening balances you imported is already covered by them. See Trial balance import.
A statement in a closed year can’t be posted until that year is reopened in Year-End Close.

Export statements

Click Download.
Choose CSV or PDF.
Optionally set a From and To date. The range starts from any dates you have filtered by.
Click Download.

The export covers the bank account you have selected in the filter, or All accounts.

The PDF carries your company logo and branding on every page, so it is ready to share.
If any exported statements were split, both formats include a Split column showing which statements were split and how the parts relate.

Delete statements

To delete particular statements, tick them and click Delete.
To delete every statement for the bank account you have selected, or every statement in your books if none is selected, use Delete all data at the top of the page.

Bokapsys emails you a 6-digit code. Enter it and click Confirm delete. Deleting can’t be undone.

Manage bank accounts

If your role allows it, click Manage accounts to review your bank accounts. You can remove an account from the upload picker, or delete it together with all its statements and accounting entries.