Budget planning
Budget Planning helps you decide how much to spend each month and see how you are doing against that plan. You set a total for the month, divide it between the kinds of spending that matter to you, and Bokapsys tracks actual spending from your statements as they come in.
Open it from Budget Planning in the sidebar.
Before you start
Section titled “Before you start”- You need a role with access to Budget Planning. See Team and roles.
- Spending is tracked by each statement’s Type, such as Groceries or Software. The types you can budget for are the ones that already appear on your statements, so bring in some bank data first. See Bank data overview.
Pick a month
Section titled “Pick a month”Use the Monthly Budget selector at the top of the page to choose a month. You can look six months back and plan six months ahead. Each month has its own budget.
Set up a budget
Section titled “Set up a budget”- In Budget Summary, click Set Monthly Budget, enter the Monthly Budget Amount and save. This is your total spending limit for the month.
- Under Budget Transaction Types, click Add Type.
- Choose the Transaction Type, enter the Budget Amount for it, and set the Alert Threshold (%). You are alerted when spending on that type reaches that percentage of its budget.
- Repeat for each type you want to track. The header shows how much of your total you have Allocated.
You cannot allocate more than your total monthly budget. If you run out, increase the total first.
Track spending
Section titled “Track spending”Budget Summary shows your Total Budget, Total Spent and Remaining for the month, the percentage of your Budget Used, a Daily Budget (what you can spend per day for the rest of the month and stay on target), your Allocation, and your Top Spending types.
Each transaction type has its own card showing what you have spent against its budget, coloured as you approach or pass the limit. Click View Transactions on a card to see the statements behind the figure.
Transaction Type Analysis goes further for each type, showing its status, budgeted and spent amounts, a projection for the full month, and whether spending is trending up or down.
Adjust your budget
Section titled “Adjust your budget”- Drag the slider on a type’s card to change its budget. When you are done, click Save Budget Adjustments and confirm.
- Budget Suggestions offers AI-generated recommendations based on your spending. Click Reduce Budget or Increase Budget on a suggestion to move that type’s slider, then save your adjustments to keep the change.
- Remove a type with the delete icon on its card.
- Reset All removes every transaction type and its amount for the selected month. This cannot be undone.
Recurring transactions and upcoming payments
Section titled “Recurring transactions and upcoming payments”Keep track of bills and subscriptions that come round regularly, such as rent, utilities and software.
- Click Add Recurring Transaction.
- Click Detect Recurring to have Bokapsys scan your statement history for regular payments, and add any it finds. Or click Add Manual and enter the Name, Amount, Category, Recurrence (Monthly, Weekly or Biweekly) and Next Due Date.
Your tracked items appear under Recurring Transactions, with AI insights about your recurring payments where available. Upcoming Payments lists the ones due in the next two weeks, highlighted by how soon they are due.
On your Dashboard
Section titled “On your Dashboard”Once you have a budget, the Dashboard shows a Budget Health section with your total budget, amount spent, what remains and percentage used, along with your upcoming payments and recent budget alerts.