Analyze Statements
Analyze Statements turns your bank and credit card statements into charts. It answers everyday questions such as “what did we spend most on last quarter?”, “who are our biggest suppliers?” and “what changed since the month before?”, and every chart lets you click through to the statements behind the number.
Find it under Statements → Analyze Statements in the sidebar.
Choose what to analyse
Section titled “Choose what to analyse”The controls at the top of the page apply to everything below them.
| Control | Options |
|---|---|
| Period | This month, Last month, Last 3 months, Last 6 months, This year, Last year, All time, or Custom range (pick a From and To date). |
| Show | Money out, Money in, or Both. |
| Break down by | Category (each statement’s Type), Vendor, or Bank account. |
| Bank accounts | All bank accounts, or only the ones you pick. |
Last 3 months and Last 6 months mean the complete months before this one. For example, on 22 October, Last 3 months covers 1 July to 30 September.
Under the controls, Bokapsys shows the exact dates being analysed and, for every period except All time, the previous period it compares them with. The previous period is the same length and ends the day before yours starts.
If there are no statements in the period you chose, a message says so and offers Show all time. This is common when your statements are from an earlier year.
The headline figures
Section titled “The headline figures”Four tiles summarise the period:
- Money in: everything that came into the selected accounts.
- Money out: everything that went out.
- Net: money in minus money out.
- Statements: how many statements are in the period.
Each tile shows the change against the previous period as a percentage, or flat vs previous when nothing changed.
Month by month
Section titled “Month by month”Month by month charts money in against money out for each month in the period, so you can see seasonality, a spending spike or a slow month at a glance.
Breakdown and what changed
Section titled “Breakdown and what changed”By category (or By vendor, By bank account, depending on your Break down by choice) shows how the money splits up. Switch between Bars to compare amounts and Share to see each slice as a proportion of the whole.
Biggest changes vs previous period lists the categories, vendors or accounts that moved the most since the previous period, with the before and after amounts and the difference. It is a quick way to spot a cost that is creeping up or an income stream that dropped. It isn’t shown for All time, because there is no previous period to compare with.
Top vendors
Section titled “Top vendors”Top vendors lists the vendors with the largest totals in the period, with how many statements each one accounts for. If this list is empty, your statements don’t have vendors yet. They are filled in when statements are mapped, and you can fill gaps with Detect vendors on View Statements.
See the statements behind a number
Section titled “See the statements behind a number”-
Click a bar or a slice in the breakdown chart, a row in Biggest changes vs previous period, or a vendor in Top vendors.
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A list opens below with the statements that make up that number, largest first, showing the date, description, vendor and amount.
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Click Clear to close it.
The list respects your Show setting, so with Money out selected you only see outgoing statements.
Receivables and payables
Section titled “Receivables and payables”If you use invoicing or bills, a Receivables & payables section appears at the bottom of the page, as of today:
- AR aging shows the money customers owe you, grouped by how many days past due each invoice is. Top customers by AR shows who owes the most.
- AP aging shows the money you owe suppliers, grouped the same way. Top vendors by AP shows who you owe the most.
The section only appears when you have open invoices or bills. For the full reports, see Aging reports.